Chapters’ Coordinator

Overview of Responsibilities:

The Coordinator shall serve as chair of the Council of Chapter Presidents. The Coordinator works closely with the Director of Membership and Communications.

Selection Guidelines:

• Shall be elected by and from the active membership of the Association for the term of two years. Election shall be in even years.
• Must have had experience as a Chapter President.

Time Requirement:

Approximately 4 - 6 hours per week.

• One (2 - 3) day Orientation Meeting the last weekend of June the first year elected.
• Three (2 - 3) day Executive Board Meetings per year (one meeting in the fall, one held in conjunction with the NAPNAP Annual Conference and a 2 day June Board Meeting following the New Board Orientation meeting).
• One annual Strategic Planning Retreat usually held in conjunction with the Fall Board Meeting.
• Regularly scheduled conference calls with the Executive Board. (Approximately one hour in length, held every 2 - 3 months when there is not an Executive Board Mtg.)

Primary Functions:

1. Serves as a voting member of the Executive Board.
2. Attends meetings of the Executive Board, including, but not limited to:
   • Conference Call Meetings
   • General Sessions of the Executive Board
   • Executive Sessions of the Executive Board
   • Strategic Planning Retreat
   • Annual Business Meeting of the Association
   • Any special sessions or meetings called by the President
3. Facilitates communication among the Executive Board, the Executive Director, and National Office Staff and the chapters.
   • Establishes regular communication using the Chapter List Serve, memos, letters, personal contact, newsletters, and the Journal on a regular basis.
   • Provides feedback on relevant issues from the Chapters.
   • Recommends topics/information from the Chapter reports for the NAPNAP publications.
4. Presides over the Annual Council of Chapter President's Meeting.
   • Sets the agenda
   • Selects a speaker based upon a needs assessment
   • Convenes the meeting
   • Prepares a written report regarding the proceedings
5. Reviews and monitors the Chapter reports and concerns and provides regular feedback to the President, Executive Director, and Executive Board.
   • Reviews the Chapter Policy and Procedures and Reporting Systems and updates as needed.
   • Reviews the Chapter Presidents Manual and updates as needed.
   • Reviews Chapter Bylaws and Chapter Guidelines and updates as needed.
   • Reviews the Chapter Annual Reports and Membership Status Reports and makes recommendations as needed regarding Executive Board Policy.
   • Reviews the non-compliance or non-adherence chapter issues and makes recommendations to the Executive Board regarding chapter status.
6. Maintains copies of chapters meeting minutes and newsletters for term of office and sees that copies are maintained at the National Office or in the archives.
7. Encourages, receives, and reviews requests for new chapter formation with the Director of Membership & Communications.
8. Coordinates the review and selection of the following awards with the President-Elect and the Director of Membership & Communications:
   • Wyeth Large and Small Chapter Awards
   • Annual Conference Scholarships
9. Participates on the following standing committees and other committees or task forces as appointed by the president:
   • Strategic Planning Committee
   • Selection Panel
10. Submits Reports for Annual Activities as follows:
    • Provides input in the development of the annual budget (August)
    • Annual Activities/Goals and Time Table for the Strategic Plan (September)
    • Written or verbal report on activities for the Executive Board Meetings (Due Fall, Spring and Summer)
    • Provide input to the Annual Budget or New Budget Proposals. (Due Fall)
    • Written Annual report for the General Business Meeting (Due February)
11. Serves as a role model and provides positive mentoring experiences for potential future NAPNAP leaders.

Approved by Executive Board June, 2006.